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Estate settlement

After a death, the liquidator must complete a series of steps set out by law, often while grieving. The notary guides them through those steps and prepares the deeds needed to transmit the property.

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Settling an estate, step by step

After a death, the liquidator must complete a series of steps set out by law, often while grieving. The notary guides them through those steps and prepares the deeds needed to transmit the property.

The liquidator is the person who administers the estate from beginning to end. They are named in the will; failing that, the heirs appoint one, and with no appointment at all the heirs are liquidators together.

You can decline the role, unless you are the sole heir. Declining is not a slight: it is a reasonable decision when you have neither the time, nor the distance, nor a habit of paperwork. The decision is made BEFORE starting, because a liquidator who walks away mid-course leaves things harder than they were at the outset.

The role lasts as long as the liquidation requires. If it runs beyond a year, the liquidator must render a report of their administration to the heirs, the legatees by particular title and any unpaid creditors.

They are not required to do everything themselves. They remain responsible, but the will search, the inventory, the registrations, the declaration of transmission and the final account can be prepared by the notary, who is also the person who will say which step things have actually reached.

What you should know

  • When to consult

    You have been named liquidator in a will. A relative died without a will and the heirs must be determined. The estate includes an immovable to be transmitted.

  • The notary’s role

    Will search in both official registers. An explanation of the liquidator’s duties and liability. Preparation of the declaration of transmission of an immovable. Assistance with the inventory, the rendering of account and the partition.

  • It all starts with the will search

    Settlement begins with a will search in the registers of the Chambre des notaires and the Barreau. The liquidator must then draw up an inventory and account for their administration.

Useful questions

The answers that matter before you start

What happens if the inventory is not made?

The protection falls away. Where the steps laid down by law are followed, the heirs answer for the deceased’s debts only up to what they receive. If the inventory was not made, or the notice of closure not published, they may have to answer for the debts beyond the value of their inheritance, including debts they knew nothing about.

What is the notice of closure of inventory?

It is the notice announcing publicly that the inventory is complete and where it may be consulted. It is registered at the RDPRM and published in a newspaper circulated in the locality of the deceased’s last known address. It is what makes the inventory opposable to creditors, and it is the step most often forgotten.

Can the heirs receive property right away?

No, and this is a common mistake. Until the liquidation is complete, taking something of the deceased’s as though it were your own amounts to accepting the succession, debts included. Only items with no market value (clothes, photographs, keepsakes) may be handed over before then.

How long is there to renounce a succession?

Six months from the opening of the succession, usually the date of death. The period is extended as needed so that sixty days remain after the closure of the inventory. After that, you are presumed to have accepted. Acceptance can also be tacit, by using property of the estate, for instance, or by releasing the liquidator from making the inventory.

Can you decline to be liquidator?

Yes, unless you are the sole heir. It is wise to understand what the role entails before accepting it, and to decide before starting: a liquidator who walks away mid-course leaves the estate in a harder position than at the outset.

Is a notary required to transfer an immovable?

Yes. On a death, the transfer of a right of ownership in an immovable is made by a declaration of transmission received before a notary and published in the Land Register. Until it is published, the register still shows the deceased as owner and the property can be neither sold nor hypothecated.

Why does a liquidation take several months?

Because some steps cannot be sped up. Before any distribution, the liquidator must file the income tax returns and obtain the certificates from Revenu Québec and the Canada Revenue Agency. Add the will search, probate of the will if it is not notarial, publication of the notice of closure, and the six months successors have to accept or renounce.

And if there is no will?

The law then determines the heirs through legal devolution, and the heirs must appoint a liquidator themselves. The notary prepares a declaration of heredity establishing who succeeds and in what proportion. Worth knowing: with no will a de facto spouse inherits nothing, except in a parental union, where they take one third.

Is the will search really necessary?

Yes, even when the family is sure it knows where the will is. It is carried out in the registers of the Chambre des notaires du Québec and the Barreau, and it reveals whether a will more recent than the one at hand exists. A later will revokes the earlier one and changes the whole liquidation.

Is the liquidator paid?

It depends on a detail almost nobody knows: a liquidator who is NOT an heir is entitled to remuneration, set by the will, failing that by the heirs, and failing agreement by the court. A liquidator who is themselves an heir cannot claim it, unless the will provides for it or the heirs agree to grant it. In every case they are entitled to reimbursement of the expenses incurred for the estate, and those costs are borne by the estate.

See all questions
An older couple in a meeting at an office, family photos on the table.

The inventory: the step that protects everyone

The inventory lists the deceased’s property and debts with their value at death. It is signed before a notary or before two witnesses, and first shows whether the estate is solvent: if the debts exceed the property, nothing must be distributed.

The heirs can waive it by common agreement, but they are then liable for debts they did not know about. Once it is finished, the notice of closure of inventory is entered in the RDPRM and published in a newspaper in the locality of the deceased’s last address: that is what makes it enforceable against creditors.

The declaration of transmission: without it, the property cannot be sold

As long as nothing is published, the Land Register shows the deceased as owner, and the property can be neither sold nor hypothecated. The declaration of transmission, received before a notary and published in the Land Register, records the rights in the name of the estate or the heir. That is why an estate with real property must go through a notary.

Understanding more

The key aspects of your file

The steps of a liquidation, in order

Settling an estate is a sequence of steps set by law, and the order matters: skipping one exposes the liquidator and the heirs. It starts with the will search in the registers of the Chambre des notaires and the Barreau, required even when the family thinks it knows where the will is.

  • Obtain proof of death from the Directeur de l’état civil.
  • Carry out the will search in the registers of the Chambre des notaires and the Barreau.
  • Have the will probated if it is not notarial.
  • Register the liquidator’s designation at the RDPRM, and at the Land Register if there is an immovable.
  • Identify and contact the heirs.
  • Open an estate account and bring the assets together in it.
  • Draw up the inventory of property and debts, then register the notice of closure at the RDPRM and publish it in a newspaper.
  • File the income tax returns and obtain the certificates from Revenu Québec and the Canada Revenue Agency.
  • Pay the debts and deliver the particular legacies.
  • Prepare the declaration of transmission for any immovable and publish it in the Land Register.
  • Render the final account, register the notice of closure of the account, then partition.

What happens if the steps are not taken

By following the steps, the liquidator and the heirs are not personally liable for the deceased’s debts beyond the estate. Without an inventory, or without a published notice of closure, that protection falls away: heirs may have to pay debts greater than what they receive.

Taking property of the deceased before the settlement ends counts as accepting the estate, except for items with no market value. A successor has six months from the opening of the succession to accept or renounce, extended where needed so that sixty days remain after the inventory is closed; after that, they are presumed to have accepted.

If there is no will

Without a will, the law designates the heirs (legal devolution). A married or civil-union spouse inherits with the children; without children, with the parents; failing that, with the brothers and sisters. A de facto spouse inherits nothing, except in a parental union (in force since 30 June 2025 for parents of the same child born or adopted from that date), where they receive one third.

The notary prepares the declaration of heredity that banks and the Land Register rely on, and the heirs appoint the liquidator. It is the work a notarial will would have avoided.

How long it takes, and why it is never quick

Allow several months, longer with real property, a business, assets abroad or a disagreement. Before any distribution, the liquidator must file the tax returns and obtain the clearance certificates from Revenu Québec and the Canada Revenue Agency; distributing earlier makes them personally liable.

Add to that the will search, probate of a non-notarial will, publication of the notice of closure and the six-month period given to successors.

General process

  1. Search

    Checking the registers for the existence of a will.

  2. Inventory

    Listing the estate’s assets and debts.

  3. Transmission

    Preparing the required deeds, including the declaration of transmission.

  4. Partition

    Rendering account to the heirs and handing over the property.

Before the meeting

Documents to prepare

Depending on the estate, other documents will be required. This list is indicative and will be refined when the file is opened.

First steps for a liquidator
  1. The death certificate or the attestation from the Directeur de l’état civil.
  2. The will, if you have a copy.
  3. Title deeds to any immovables.
  4. Statements of known accounts and debts.

Official sources

This page provides general information and does not constitute legal advice. Each situation must be assessed individually.

Next step

A question about your file?

Write to us or call the office. We will tell you which steps to follow and which documents to prepare.

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